اردو
Code of Conduct – Feroze1888 Mills Limited

Code of Conduct

Purpose

The Code ensure highest standards of ethical business and the desired corporate values and behaviors. It reinforces the responsibilities we share in protecting Company’s reputation, safeguarding its interest, maintaining highest level of confidentiality within and outside the Company and encourages employees to exercise fairness, equity, courtesy and sensitivity in dealing with all fellow employees, customers, suppliers, service providers, government officials and other stakeholders.

Policy

The policy applies on all the employees of the Company.

The standards specified in the policy do not cover every issue or situation that may arise, rather set forth key guideline that may govern the decisions as per the situation within the defined scope. Employees are therefore, expected to adhere to the standards in this Code even if their conduct would otherwise be legal.

Employees Responsibility

All the employees are required to:

  • Act ethically and conduct business with integrity.
  • Understand and comply with the laws, Company’s Code of Conduct, other policies and rules, and business practices applicable to their jobs. The failure to comply can result in disciplinary action, up to and including termination of employment, as well as potential civil suits.
  • Seek guidance for resolving a business practice or compliance question or if uncertain how to proceed.
  • Raise compliance and ethics concerns using available reporting channels.
  • Be truthful and cooperate with any investigations.
  • Complete all mandatory compliance training and other compliance program requirements in a timely manner.

Scope

1. Protection of Property, Company Value and Intellectual Property of Others

During the employment, employees gain knowledge and information that is non-public and belongs to the Company only. Employees are therefore, entrusted with maintaining the confidentiality of this valuable information during and after the employment.

1.1 Protection of Company’s Property

Company provides valuable assets to employees to help them perform work at optimal level. They being the custodian of this equipment (computers, communication platforms and equipment, software, electronic equipment etc.) will appropriately use these resources. It is the responsibility of every employee to:

  • Use Company’s property with care and for legitimate business purpose only.
  • Be aware not to disseminate company data on any public forum. (Refer Corporate Social Media Policy for details).
  • Practice judgement in using company asset for personal matters. Minimal personal use may be acceptable with the permission of the manager or Management and does not interfere with job duties, the business needs of other employees or serving customers.
  • Refrain from browsing social networking sites (other than the people, who are authorized to interact with potential vendors, customers and candidates).
  • Comply with information security policies and if there is any software that maybe helpful in performing the job, seek IT’s assistance for its installation/downloading.
  • Be aware that information and messages transmitted using Company assets are its property with no expectations of privacy and may be monitored and used by the Company at its sole discretion.

1.2 Protection of Confidential Business & Personal Information

Employees must remain mindful at all times to maintain the confidentiality of information they come across during their tenure, including strategic plans, sales figures, expansions plans, financial information and any other information that is sensitive and if leaked can weaken the competitive edge. It is the responsibility of the employees to:

  • Secure data be it financial, customer related, technical or any business decision that is confidential to company and its employees and must not disclose it to any outsider or any employee who is not authorized to view it.
  • Refrain from using the confidential business information for personal gain or permit any other person to use this information.
  • Maintain confidentiality of information even after leaving the Company specifically in cases where they join any competitor or where the Company’s confidential information can give any advantage to their prospective employer.
  • Maintain confidentiality of personal information of others; like Human Resources Department must maintain confidentiality of information of candidates and employees and under no circumstances shall use this information for personal gain and / or for any other ulterior motive.
  • Personal information collected by the Company to serve the specific business purpose will not be disclosed unless required by laws and regulations. Violation of data privacy requirements can expose the Company and the employees to legal penalties and damage Company reputation; the confidentiality should therefore, be maintained even after leaving the employment with the Company.

1.3 Protection of Brand Name & Image

Safeguarding Company’s brand image and reputation in daily communication and interactions within and outside is a critical matter. Therefore, employees must remain mindful and act with highest ethical standards to enhance and preserve the brand name and reputation.

Employees must not use Company’s platform to share any information, material for public opinion / view that may damage the image and good will of the Company (Refer Corporate Social Media Policy for details).

1.4 Respect Third Party Intellectual Property

Company lays equal emphasis on protecting the intellectual property rights of all information technology and software acquisition and licensed protocols.

1.5 Rightful Utilization of Authority

Employees are expected to act within the scope of their authorities at all times and remain accountable for all tasks delegated to others as he/she is expected to exercise adequate control and supervision over matters for which he/she is responsible. Misuse of authority will not be acceptable at any level.

1.6 Document Retention & Privacy

Employees must follow the policies related with retention period of different documents. They must also clean / clear desks from all papers at the end of the day to ensure data privacy and unintentional breach in data confidentiality.

2. Compliance with Law & Display of Ethical Behaviors

Company is committed to conduct its business in an honest, ethical and legal manner. The management condemns mal practices and expects transparency, integrity and honesty in all aspects of work. Employees must act in accordance with the prevailing state laws and within the boundaries of Company’s policies and procedures (which also includes customer’s code of conduct and compliances). In addition, employees must avoid and report any activity that involves, or could lead to the involvement of the company in any potentially unlawful practice (Refer Whistle Blowing Policy for details). Accordingly, they must understand the laws and regulations relevant to their work and comply with the legal requirements. Employees must display highest level of integrity, responsibility and professional behavior in delivering against their responsibilities.

2.1 Insider Trading

During the course of employment, employees may become aware of material nonpublic information about the Company; trading based on this information or providing material nonpublic information to others (also called tipping) is illegal, violates Company’s policies and rules and may result in criminal prosecution. These restrictions also apply to spouses and family members, all employees of the Company and all members of the Company’s Board of Directors, who receive or have access to Material Non-public Information regarding the Company (Refer Insider Trading Policy for details).

2.2 Accuracy in Financial Reporting

Company lays emphasis in fair and transparent dealing and reporting in all business function. All employees will act honestly and share accurate information with the concerned authorities and will not indulge in any malpractice, misrepresentation of data/numbers, false entries in any of Company’s financial books, records or any other documentation or communication. Employee must address and report potential violations at the right forum in timely manner (Refer Whistle Blow Policy for details).

3. Unethical Financial & Non-Financial Transaction

Employees will not engage in any unethical financial and / or non-financial transactions at any time during the course of their employment. All payments and receipts record must be maintained accurately and employees shall remain equally vigilant on any such happening in the Company and report immediately for appropriate action (Refer Whistle Blow Policy for details).

3.1 Gifts & Entertainment

Gifts / entertainment gratitude of any kind offered by vendors, suppliers, current & potential employees, potential vendors and suppliers, or any other individual or company, no matter the value will not be accepted by any employee, at any time, on or off the work premises as a result of providing / receiving any favor whether justified or unjustified and shall immediately be reported. (Refer Gift & Entertainment Policy for details).

4. Safeguarding Company’s Interest

Any activity that an employee engages in and which interferes with or compromises Company’s interest is prohibited.

4.1 Political / Religious (Sectarian) Activities

Employees are not permitted to participate in political or religious activities such as attending public meetings, sit in, protests, campaigning, if it is conducted during office hours or involves use of company resources such as telephone, computer & internet or supplies. Political/ sectarian discussions in office premises are not allowed.

4.2 Conflict of Interest & Basic Office Decorum

Employees must remain mindful of their actions and behaviors during the course of their employment and even after leaving the Company. All must practice following in true spirit:

  • Do not take additional employment outside the Company or operate your own businesses if such employment or activity creates an actual or perceived conflict of interest (e.g., employment with a competitor, customer or supplier) with the company or if such employment or activity involves the use of company’s proprietary information.
  • Do not spread grapevine/rumors, exchange or share any information within the company or outside either by word of mouth, email, text message, images or social media that may create chaos and portray the bad image of the Company.
  • Do not take unfair advantage of anyone through manipulation, concealment, misrepresentation of facts, or any other such malpractices nor should you participate in or facilitate any illegal act of others.

4.3 Respect for Individuals & Zero Tolerance for Harassment

Our greatest asset is our people & we are committed to provide equal employment opportunities based on merit and in creating a workplace where all are respected, satisfied and appreciated. We believe that mutual respect, openness, honesty and the spirit of trust and cooperation shall guide relations between directors, managers and employees of all levels and units. We support an open door policy and initiatives to share and exchange knowledge. To maintain this culture of respect we are staunch proponent of no harassment in any form including verbal / emotional, physical or sexual. Employees are expected to refrain from the following:

  • Actions that may create interference or may hinder work performance. This includes any unwelcome comments or actions regarding race, color, ethnicity, religion, gender or national origin, marital status, medical condition or other characteristics that is of a personal nature.
  • Making degrading remarks, maligning a person or his/her family, persistent name calling that is hurtful, insulting or humiliating, making abusive and offensive remarks / jokes.
  • Pushing, hitting, and giving threat or physical assault, damaging a person’s work area or property.
  • Non-verbal threatening gestures, glances that can convey threatening messages.
  • Socially or physically excluding or disregarding a person in work-related activities.
  • Making obscene or sexually suggestive remarks or jokes. Intrusive enquires into an employee’s private life, unwanted body touching or physically molesting a person.

5. Workplace Health, Safety & Security

Company is committed to provide safe and secure work environment to its employees and ensures that its processes do not adversely affect the nearby communities. Employees will follow all applicable health and safety rules and practices and will cooperate with officials who are responsible to ensure these rules and practices. Acts of violence, threats and physical intimidation can result in immediate disciplinary action, up to and including termination of employment. All are therefore, expected to abide by the following guidelines:

  • Do not bring any illegal drug, alcohol or any other controlled substances into company premises or be under their influence while at work (pan / chewable tobacco included)
  • Smoke in the designated area only.
  • Conserve water/ energy by switching off unnecessary lights, ACs and using tap water only as much as needed.
  • Familiarize self on what to do in an emergency and be part of all the emergency drills.
  • Follow all security measures and guidelines for a safe work environment, which also includes use of personal protective equipment (PPEs) as per the nature of the job.

6. Reporting of Unethical & Illegal Conduct

Employees are encouraged to abide by the Code themselves and remain vigilant for others. They must report all malpractices to their supervisors / head of the departments / head of Human Resources and where needed make use of Whistle Blow platform. Retaliation or disrespect of any kind for the person who blows the whistle in the genuine interest of the Company is strictly prohibited. Whistle blower is further expected to cooperate during the investigation process in order to rightly understand the concern and respond appropriately to resolve it.

Code of Conduct

Purpose

The Code ensure highest standards of ethical business and the desired corporate values and behaviors. It reinforces the responsibilities we share in protecting Company’s reputation, safeguarding its interest, maintaining highest level of confidentiality within and outside the Company and encourages employees to exercise fairness, equity, courtesy and sensitivity in dealing with all fellow employees, customers, suppliers, service providers, government officials and other stakeholders.

Policy

The policy applies on all the employees of the Company.

The standards specified in the policy do not cover every issue or situation that may arise, rather set forth key guideline that may govern the decisions as per the situation within the defined scope. Employees are therefore, expected to adhere to the standards in this Code even if their conduct would otherwise be legal.

Employees Responsibility

All the employees are required to:

  • Act ethically and conduct business with integrity.
  • Understand and comply with the laws, Company’s Code of Conduct, other policies and rules, and business practices applicable to their jobs. The failure to comply can result in disciplinary action, up to and including termination of employment, as well as potential civil suits.
  • Seek guidance for resolving a business practice or compliance question or if uncertain how to proceed.
  • Raise compliance and ethics concerns using available reporting channels.
  • Be truthful and cooperate with any investigations.
  • Complete all mandatory compliance training and other compliance program requirements in a timely manner.

Scope

1. Protection of Property, Company Value and Intellectual Property of Others

During the employment, employees gain knowledge and information that is non-public and belongs to the Company only. Employees are therefore, entrusted with maintaining the confidentiality of this valuable information during and after the employment.

1.1 Protection of Company’s Property

Company provides valuable assets to employees to help them perform work at optimal level. They being the custodian of this equipment (computers, communication platforms and equipment, software, electronic equipment etc.) will appropriately use these resources. It is the responsibility of every employee to:

  • Use Company’s property with care and for legitimate business purpose only.
  • Be aware not to disseminate company data on any public forum. (Refer Corporate Social Media Policy for details).
  • Practice judgement in using company asset for personal matters. Minimal personal use may be acceptable with the permission of the manager or Management and does not interfere with job duties, the business needs of other employees or serving customers.
  • Refrain from browsing social networking sites (other than the people, who are authorized to interact with potential vendors, customers and candidates).
  • Comply with information security policies and if there is any software that maybe helpful in performing the job, seek IT’s assistance for its installation/downloading.
  • Be aware that information and messages transmitted using Company assets are its property with no expectations of privacy and may be monitored and used by the Company at its sole discretion.

1.2 Protection of Confidential Business & Personal Information

Employees must remain mindful at all times to maintain the confidentiality of information they come across during their tenure, including strategic plans, sales figures, expansions plans, financial information and any other information that is sensitive and if leaked can weaken the competitive edge. It is the responsibility of the employees to:

  • Secure data be it financial, customer related, technical or any business decision that is confidential to company and its employees and must not disclose it to any outsider or any employee who is not authorized to view it.
  • Refrain from using the confidential business information for personal gain or permit any other person to use this information.
  • Maintain confidentiality of information even after leaving the Company specifically in cases where they join any competitor or where the Company’s confidential information can give any advantage to their prospective employer.
  • Maintain confidentiality of personal information of others; like Human Resources Department must maintain confidentiality of information of candidates and employees and under no circumstances shall use this information for personal gain and / or for any other ulterior motive.
  • Personal information collected by the Company to serve the specific business purpose will not be disclosed unless required by laws and regulations. Violation of data privacy requirements can expose the Company and the employees to legal penalties and damage Company reputation; the confidentiality should therefore, be maintained even after leaving the employment with the Company.

1.3 Protection of Brand Name & Image

Safeguarding Company’s brand image and reputation in daily communication and interactions within and outside is a critical matter. Therefore, employees must remain mindful and act with highest ethical standards to enhance and preserve the brand name and reputation.

Employees must not use Company’s platform to share any information, material for public opinion / view that may damage the image and good will of the Company (Refer Corporate Social Media Policy for details).

1.4 Respect Third Party Intellectual Property

Company lays equal emphasis on protecting the intellectual property rights of all information technology and software acquisition and licensed protocols.

1.5 Rightful Utilization of Authority

Employees are expected to act within the scope of their authorities at all times and remain accountable for all tasks delegated to others as he/she is expected to exercise adequate control and supervision over matters for which he/she is responsible. Misuse of authority will not be acceptable at any level.

1.6 Document Retention & Privacy

Employees must follow the policies related with retention period of different documents. They must also clean / clear desks from all papers at the end of the day to ensure data privacy and unintentional breach in data confidentiality.

2. Compliance with Law & Display of Ethical Behaviors

Company is committed to conduct its business in an honest, ethical and legal manner. The management condemns mal practices and expects transparency, integrity and honesty in all aspects of work. Employees must act in accordance with the prevailing state laws and within the boundaries of Company’s policies and procedures (which also includes customer’s code of conduct and compliances). In addition, employees must avoid and report any activity that involves, or could lead to the involvement of the company in any potentially unlawful practice (Refer Whistle Blowing Policy for details). Accordingly, they must understand the laws and regulations relevant to their work and comply with the legal requirements. Employees must display highest level of integrity, responsibility and professional behavior in delivering against their responsibilities.

2.1 Insider Trading

During the course of employment, employees may become aware of material nonpublic information about the Company; trading based on this information or providing material nonpublic information to others (also called tipping) is illegal, violates Company’s policies and rules and may result in criminal prosecution. These restrictions also apply to spouses and family members, all employees of the Company and all members of the Company’s Board of Directors, who receive or have access to Material Non-public Information regarding the Company (Refer Insider Trading Policy for details).

2.2 Accuracy in Financial Reporting

Company lays emphasis in fair and transparent dealing and reporting in all business function. All employees will act honestly and share accurate information with the concerned authorities and will not indulge in any malpractice, misrepresentation of data/numbers, false entries in any of Company’s financial books, records or any other documentation or communication. Employee must address and report potential violations at the right forum in timely manner (Refer Whistle Blow Policy for details).

3. Unethical Financial & Non-Financial Transaction

Employees will not engage in any unethical financial and / or non-financial transactions at any time during the course of their employment. All payments and receipts record must be maintained accurately and employees shall remain equally vigilant on any such happening in the Company and report immediately for appropriate action (Refer Whistle Blow Policy for details).

3.1 Gifts & Entertainment

Gifts / entertainment gratitude of any kind offered by vendors, suppliers, current & potential employees, potential vendors and suppliers, or any other individual or company, no matter the value will not be accepted by any employee, at any time, on or off the work premises as a result of providing / receiving any favor whether justified or unjustified and shall immediately be reported. (Refer Gift & Entertainment Policy for details).

4. Safeguarding Company’s Interest

Any activity that an employee engages in and which interferes with or compromises Company’s interest is prohibited.

4.1 Political / Religious (Sectarian) Activities

Employees are not permitted to participate in political or religious activities such as attending public meetings, sit in, protests, campaigning, if it is conducted during office hours or involves use of company resources such as telephone, computer & internet or supplies. Political/ sectarian discussions in office premises are not allowed.

4.2 Conflict of Interest & Basic Office Decorum

Employees must remain mindful of their actions and behaviors during the course of their employment and even after leaving the Company. All must practice following in true spirit:

  • Do not take additional employment outside the Company or operate your own businesses if such employment or activity creates an actual or perceived conflict of interest (e.g., employment with a competitor, customer or supplier) with the company or if such employment or activity involves the use of company’s proprietary information.
  • Do not spread grapevine/rumors, exchange or share any information within the company or outside either by word of mouth, email, text message, images or social media that may create chaos and portray the bad image of the Company.
  • Do not take unfair advantage of anyone through manipulation, concealment, misrepresentation of facts, or any other such malpractices nor should you participate in or facilitate any illegal act of others.

4.3 Respect for Individuals & Zero Tolerance for Harassment

Our greatest asset is our people & we are committed to provide equal employment opportunities based on merit and in creating a workplace where all are respected, satisfied and appreciated. We believe that mutual respect, openness, honesty and the spirit of trust and cooperation shall guide relations between directors, managers and employees of all levels and units. We support an open door policy and initiatives to share and exchange knowledge. To maintain this culture of respect we are staunch proponent of no harassment in any form including verbal / emotional, physical or sexual. Employees are expected to refrain from the following:

  • Actions that may create interference or may hinder work performance. This includes any unwelcome comments or actions regarding race, color, ethnicity, religion, gender or national origin, marital status, medical condition or other characteristics that is of a personal nature.
  • Making degrading remarks, maligning a person or his/her family, persistent name calling that is hurtful, insulting or humiliating, making abusive and offensive remarks / jokes.
  • Pushing, hitting, and giving threat or physical assault, damaging a person’s work area or property.
  • Non-verbal threatening gestures, glances that can convey threatening messages.
  • Socially or physically excluding or disregarding a person in work-related activities.
  • Making obscene or sexually suggestive remarks or jokes. Intrusive enquires into an employee’s private life, unwanted body touching or physically molesting a person.

5. Workplace Health, Safety & Security

Company is committed to provide safe and secure work environment to its employees and ensures that its processes do not adversely affect the nearby communities. Employees will follow all applicable health and safety rules and practices and will cooperate with officials who are responsible to ensure these rules and practices. Acts of violence, threats and physical intimidation can result in immediate disciplinary action, up to and including termination of employment. All are therefore, expected to abide by the following guidelines:

  • Do not bring any illegal drug, alcohol or any other controlled substances into company premises or be under their influence while at work (pan / chewable tobacco included)
  • Smoke in the designated area only.
  • Conserve water/ energy by switching off unnecessary lights, ACs and using tap water only as much as needed.
  • Familiarize self on what to do in an emergency and be part of all the emergency drills.
  • Follow all security measures and guidelines for a safe work environment, which also includes use of personal protective equipment (PPEs) as per the nature of the job.

6. Reporting of Unethical & Illegal Conduct

Employees are encouraged to abide by the Code themselves and remain vigilant for others. They must report all malpractices to their supervisors / head of the departments / head of Human Resources and where needed make use of Whistle Blow platform. Retaliation or disrespect of any kind for the person who blows the whistle in the genuine interest of the Company is strictly prohibited. Whistle blower is further expected to cooperate during the investigation process in order to rightly understand the concern and respond appropriately to resolve it.

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